Stacey Chapman, BPR Executive Director
(902) 869-6111 direct line
(902) 220-2064 cell phone
Heather Doran, Special Events & Volunteer Coordinator
(902) 869-6128 direct line
Rita Sabnam, Administrative Coordinator
(902) 869-6112 direct line
Yegane Safavi, Office Assistant
(902) 869-6111 direct line
Position: Summer Student - Special Events & Marketing Assistant
Applications due – Friday, April 14, 2017; 5:00 pm
To Apply: Drop off or Mail: Resume, Cover Letter & Two References
To: Stacey Chapman, Executive Director
40 Freer Lane, Lower Sackville, B4C 0A2
or by email: email@example.com
This is a grant funded postion. The grant stipulates that you must be in school and returning to school in the fall. Anticipated start date: April 24th.
Hourly Wage: $11.00 per hour. 35 hour per week for 14 weeks
Monday to Friday: 8am – 4pm plus occasional evenings and weekends
Anticipated Date: April 24, 2016
Position location: 40 Freer Lane, Room 2203 Lower Sackville NS
Supervisor: Reporting to the Executive Director
Education: Students from Business, Commerce, Public Relations Program, International Development Studies.
Candidate Skills & Competencies
- Outgoing, persistent, energetic with a good sense of humor.
- Superior people skills, ability to interact with anyone.
- Excellent organizational skills.
- High level of computer competence.
- Strong verbal and written communication skills.
- Detail oriented.Creative thinker and team player.
- Ability to adapt to rapidly changing situations and demands.
- Ability to work and thrive within a small team environment.
- Flexible with work schedule, including evenings and occasional weekend work.The Assistant will be required to staff events, supervise volunteers and attend evening committee meetings.
- A Driver’s License and occasional access to a vehicle is considered an asset.
Cobequid Foundation – Celebrate our Community Month.
Cobequid Foundation is holding its second year holding a month long celebration of the Foundation and Donors Impact on our Community during the month of May. The student will work with the entire Foundation team to ensure all mini activities within this month run smoothly.
- Write articles on the mini-events and take photographs to promote on our social media, website and newsletter.
- Prepare articles on all of the month’s activities for a special edition of our newsletter.
- Take care of all thank you letters and activities for the month of May donors.
Cobequid Donor Reception
This terms co-op student will assist in the organization of our donor reception. This includes making arrangements with the hotel, helping select menu, preparing package.
- Helping prepare invitations for the donor reception.
- Helping make arrangements with the hotels for food and services.
- Helping prepare packages to be provided to attendees.
- Helping evaluate the success of the donor reception by helping with the presentation to the board executive on the outcome.
Cobequid Foundation – Lobby Presentation
Cobequid Foundation has a digital presentation that plays in the lobby of the hospital. The student will keep the presentation current by updating it on a weekly basis throughout the work term.
- Talk to Foundation staff to solicit content (monthly memorial donations, payroll lottery winner, event information and photos, statistics from the Foundation).
- Update and add photos to the presentation template using the Foundations colors, logo and images.
- Use your own creativity to ensure the content is interesting to people of all ages.
Cobequid Foundation Student Bursary Program
Cobequid Foundation provides four - $1000 bursaries to high school students within our catchment area. The Marketing and Events Assistant will help promote these bursaries to increase the number of applicants.
- Contacting local MLA’s, city councilors and others to make them aware of the bursaries.
- Researching groups that can help promote the bursaries and then preparing information packages for these groups.
- Reviewing and revising the application package. Get these packages out to the schools and the community. Prepare internal communication materials for both the patient waiting areas and the staff of the centre.
- Talking to students and their parents who visit the office to ensure they know how to apply for the bursary.
- Photocopying the applications as they come in and prepare packages for the committee.
- Scheduling the screening committee meetings and actively participating in the screening of the applications.
- Greeting the winning bursary applicants as they arrive and host them throughout the Annual General Meeting.
- Arranging for photo opportunities with the students during the Annual General Meeting.
- Communicate the bursary winner to all of the groups who helped with the program.
- Acting as a support for the committee (scheduling meetings, taking minutes).
Cobequid Check-Up Newsletter
This term’s co-op student will prepare this quarterly newsletter from start to finish. This includes writing stories, assigning stories, production, layout and distribution.
- Working with staff to determine the appropriate stories for this quarterly edition of the newsletter.
- Determining placement of the stories within the newsletter and determining who is the most appropriate source for each story.
- The co-op student will interview a health centre staff member and write the staff profile for the newsletter.
- Preparing the newsletter design, proofreading the newsletter. Distributing the newsletter electronically and through printed copies to staff and patients.
Social Media & Website
Cobequid Foundation is new to the social media world. A plan needs to be put in place with two goals. The first is how to successfully use these tools. The second is how to maintain these tools with limited staffing resources and expertise.
- On a daily basis, managing our Twitter account and sending out regular tweets.
- On a daily basis, managing our Facebook account and providing regular status updates.
- Share their knowledge as a young social media user, to increase the number of followers on our Twitter and Facebook Page.
- Updating our website and ensuring the best use of this tool to increase information sharing on the Foundation’s successes and initiatives.
- Develop a plan for the long term use and maintenance of all of these tools.
Foundation’s Annual General Meeting
Each year the Foundation holds its annual general meeting in mid June. The student would assist with organization of this event from start to finish.
- Helping with logistic (room booking, determining menu, preparing invitations for mailing, purchasing speaker gifts).
- Packing the invitation and preparing for distribution to invitees.
- Helping prepare the 30 page information book that is distributed during the event.
- Day of Logistic to trouble shoot and ensure the event runs smoothly.
Foundation’s Parade Float
Each year the Foundation enters a parade float in the Sackville Patriot’s (Canada Day) Parade. Over the last number of years we won many awards for our float entries. This is your opportunity to show your leadership and creativity.
- Re-engaging and recruiting float team volunteers and participants.
- Coming up with the design and theme suggestions for the float.
- Working with the committee to confirm design and theme.
- Designing and preparing the float for the Sackville Canada Day parade.
- Ensuring the volunteers are recognized for their efforts.
Foundation’s Fall Walk a Thon
Each year the Foundation holds a walk-a-thon in the month of October. The student will assist our Special Events and Volunteer Coordinator with some advance planning for this event.
- Help solicit volunteers for our annual walk run.
- Help with our letter campaign and follow up calling for prizes and attendees for the annual walk run.
Assisting the Executive Director
Other assigned tasks as they arise.